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Mastering Milestones: Your Guide to the 32 Best Milestone Software

12 Best Milestone Software Shortlist

I've analyzed and selected the 12 best Milestone Software for you. These tools are curated to conquer your project challenges and fill any gaps.

  1. Moovila - Best for comprehensive task management
  2. Flow - Best for team collaboration and tracking
  3. FunctionFox - Best for time tracking and project costing
  4. Backlog - Best for agile project management
  5. kintone - Best for customization and data management
  6. BigTime - Best for financial management and reporting
  7. Asana - Best for workflow management and transparency
  8. Wrike - Best for integrated project planning
  9. beSlick - Best for communication and team engagement
  10. Zoho Projects - Best for remote project management
  11. Jira - Best for software development projects
  12. - Best for visual project planning

As someone deeply familiar with the labyrinth of project management, I understand the critical need for a tool that manages due dates, sends notifications, and keeps stakeholders in the loop. This is where Milestone Software comes in - it is an all-in-one solution for managing project milestones, project tasks, and overall work management. One of the best project management software out there, it transforms complex projects into manageable chunks through a calendar view of task lists, to-do lists, and intuitive tracking of tasks and progress.

The magic doesn't end there. Most of these tools offer free plans with comprehensive features like messaging for teams and status tracking for deliverables. Milestone Software is a project management solution that takes the pain out of juggling tasks and helps bring your projects over the finish line. Feel free to dive into the options I've curated; they could be just what you're seeking.

What is Milestone Software?

Milestone Software is a project management tool organizations employ to track, visualize, and control project progress through defined stages or events, referred to as milestones. Many professionals, such as project managers, team leaders, and business executives, use it to monitor tasks and ensure they are completed within stipulated deadlines.

Additionally, this software enables teams to track tasks, manage resources, track progress, mitigate risks, and facilitate collaboration, ensuring that projects proceed in an orderly, timely manner. Whether managing small-scale tasks or steering large-scale projects, Milestone Software is vital for effective and efficient project execution.

Overview of the 12 Best Milestone Software

1. Moovila - Best for comprehensive task management

A photo of the project portfolio portion of Moovila.
Take a look at the project portfolio of Moovila.

Moovila is a powerful project management platform that provides complete solutions for overseeing all aspects of project lifecycle execution. The software provides an inclusive view of tasks, making it a robust choice for comprehensive task management.

Why I Picked Moovila:

In the vast world of task management software, Moovila caught my attention due to its impressive range of features and user-friendly interface. Its ability to offer comprehensive task management truly sets it apart from the rest. I selected Moovila because it enables users to manage every aspect of their projects from a single platform, fostering efficiency and coherence.

Standout features & integrations:

Moovila boasts various features, including visual project calendars, task dependencies, and risk identification which help keep tasks on track. It also allows for file sharing and team collaboration. The software integrates with other tools such as Salesforce, Microsoft Teams, and Slack, enhancing communication and ensuring all relevant information is within easy reach.


Moovila’s pricing starts from $20/user/month (billed annually).


  • Robust task management features
  • Intuitive user interface
  • Effective risk identification tools


  • Learning curve for new users
  • Limited customizability
  • Higher cost compared to some competitors

2. Flow - Best for team collaboration and tracking

A photo highlighting the marketing tab found in the projects view of Flow.
The marketing portion under the projects tab of Flow displays comms, content as well as testing and support.

Flow is a project management tool designed to facilitate seamless collaboration and task tracking. Its capabilities make it a great fit for teams seeking to enhance their collaborative efforts while effectively tracking project progress.

Why I Picked Flow:

Choosing Flow was easy for me because of its strong emphasis on team collaboration and task tracking. Its standout collaboration features and efficient task-tracking system differentiate it from other project management tools. Flow is best for teams that rely heavily on collaboration and need a reliable method to track project progression.

Standout features & integrations:

Flow offers a range of features, including task assignment, priority setting, and deadline tracking. It also provides collaborative features like project timelines, team calendars, and chat. It integrates effectively with various tools such as Slack, Google Drive, and Dropbox, which helps to consolidate communication and storage.


Pricing for Flow starts from $6/user/month (billed annually).


  • Effective collaboration features
  • Comprehensive task tracking system
  • Integrates well with common communication and storage tools


  • Limited customization options
  • Advanced features require higher-priced plans
  • Requires some time for new users to adapt

3. FunctionFox - Best for time tracking and project costing

A photo focused on the timesheets tab found in the tool FunctionFox.
Take a look at the timesheets of FunctionFox where information can be easily modified and saved.

FunctionFox is a project management platform that excels in time tracking and project costing. Providing accurate insights into time allocation and cost details stands out for teams aiming to streamline their project budgeting and time management.

Why I Picked FunctionFox:

I chose FunctionFox for its exceptional ability to simplify the complexities of time tracking and project costing. Compared to other tools, FunctionFox provides an easy-to-use interface with a strong emphasis on these areas. I deemed it best for teams and businesses that need a clear understanding of how time and resources are distributed across their projects.

Standout features & integrations:

FunctionFox provides essential features like advanced time tracking, comprehensive project costing, and reporting tools. These elements allow for greater project visibility and help in decision-making. It also offers integrations with other valuable platforms, such as QuickBooks, aiding in the ease of data exchange and improving overall workflow.


The pricing for FunctionFox starts from $5/user/month, providing affordable solutions for teams.


  • Accurate time tracking
  • Detailed project costing
  • Useful integrations with platforms like QuickBooks


  • Limited customization options
  • May require training for optimal use
  • Less suitable for large, complex projects

4. Backlog - Best for agile project management

A screenshot of the bug fixture tab for the tool Backlog.
Backlog's emphasis on communication and collaboration allows your product team to address backlogged tasks collectively. Take a look at its communications tab for bug fixes.

Backlog is a project management tool that brilliantly caters to agile workflows. If you're looking for a tool to support your agile project execution, Backlog brings all the necessary features under one roof.

Why I Picked Backlog:

I selected Backlog because of its deep-rooted focus on agile project management. With many tools catering to traditional management styles, Backlog stands out with its exceptional support for agile methodologies. So, if you're operating in an agile environment, Backlog will suit you best.

Standout features & integrations:

Backlog offers robust features that include agile boards, Gantt charts, and issue tracking to help teams effectively execute their projects. Moreover, it seamlessly integrates with Nulab's suite of products, along with popular tools like Typetalk and Cacoo, providing a more integrated project management experience.


Backlog's pricing begins from $35/month for up to 30 users, presenting a scalable solution for growing teams.


  • Excellent for agile project management
  • Robust set of features
  • Seamless integration with Nulab's products


  • Limited third-party integrations
  • May not be suitable for non-agile methodologies
  • Interface might be overwhelming for new users

5. kintone - Best for customization and data management

A photo focused on the form creation found in kintone.
Kintone ensures all key stakeholders stay active and participate in important projects. Get a closer look on its form creation feature.

kintone is a robust tool for customization and data management. This platform allows users to build, manage, and deploy custom applications that meet their unique business needs, making it ideal for organizations seeking a high degree of customization.

Why I Picked kintone:

I chose kintone for its extraordinary customization capabilities, allowing businesses to tailor their data management tools to their specific needs. This level of customization is a rare find in other devices, making kintone a standout choice. If you're looking for a platform that allows maximum customization and provides powerful data management, kintone is the right pick.

Standout features & integrations:

kintone's standout features include its drag-and-drop application builder, granular permission controls, and built-in workflow automation. The tool offers robust integration capabilities, including popular apps like Dropbox, Gmail, and Salesforce, and even an option for custom integrations via its API.


Pricing for kintone starts from $24/user/month, offering a flexible model that aligns with the platform’s high degree of customization.


  • Highly customizable platform
  • Granular permission controls
  • Extensive integration capabilities


  • Might require technical expertise for custom app development
  • Pricing can scale up quickly for large teams
  • Interface can be complex for beginners

6. BigTime - Best for financial management and reporting

A screenshot highlighting the dashboard of BigTime.
Here's a screenshot of BigTime's dashboard where billing and workforce reports can be easily navigated.

BigTime is a comprehensive project management tool that uniquely emphasizes financial management and reporting. With its suite of tracking, billing, and financial reporting features, it is a strong choice for businesses seeking in-depth fiscal control and oversight.

Why I Picked BigTime:

I selected BigTime for this list due to its robust financial management features and the strong reporting capabilities it brings. This focus on finance makes it stand apart from other tools that may overlook this crucial aspect of project management. Hence, if in-depth financial management and reporting are high on your agenda, BigTime is worth considering.

Standout features & integrations:

BigTime's powerful features include time tracking, billing, invoicing, and remarkable financial reporting capabilities. These tools give businesses exceptional control over their finances. For integrations, BigTime is designed to work with several leading platforms, including QuickBooks, Slack, and Zapier, making it easier for businesses to connect and coordinate their operations.


BigTime's pricing begins at $10/user/month, providing businesses with a cost-effective option for comprehensive financial management and reporting.


  • Comprehensive financial management features
  • Strong reporting capabilities
  • Useful integrations with leading platforms


  • Less emphasis on non-financial project management features
  • User interface may seem complex for first-time users
  • Limited customization options compared to some other platforms

7. Asana - Best for workflow management and transparency

A photo of the marketing campaign dashboard for Asana.
Asana's marketing campaign dashboard can be easily customized to better fit your project management needs.

Asana is a project management tool that enhances team workflow management and transparency. Its robust features make tracking progress, setting deadlines, and monitoring team activities a breeze, fostering greater transparency within teams.

Why I Picked Asana:

Asana made it to this list for its impressive ability to facilitate efficient workflow management and transparency. This tool stands out with its unique board view, task dependencies, and timeline features, making managing and tracking workflows effortless. Asana is the best tool for businesses aiming to boost transparency and improve team workflow management.

Standout features & integrations:

Asana's task dependencies, timeline features, and board view are remarkable for managing complex projects. These features facilitate tracking each task's status and progress, ensuring that every team member is aware of their responsibilities. As for integrations, Asana works seamlessly with many tools such as Slack, Google Calendar, and Microsoft Teams, which further enhance workflow and improve collaboration.


Asana's pricing starts at $10.99/user/month, offering an affordable solution for optimizing workflow management and transparency.


  • Exceptional features for workflow management
  • Enhances transparency within teams
  • Wide array of integrations with other platforms


  • Steeper learning curve for new users
  • Some advanced features only available at higher pricing tiers
  • Customization options may seem limited to some users

8. Wrike - Best for integrated project planning

A screenshot of the main interface for the tool Wrike.
Get a glimpse of how the main interface of Wrike is designed for your integrated project management needs.

Wrike is a versatile project management tool that enables teams to plan, manage, and complete projects efficiently. With a strong focus on integrated project planning, Wrike offers a seamless blend of time tracking, resource management, and project scheduling features that can help streamline project planning processes.

Why I Picked Wrike:

I selected Wrike for this list because of its excellent capabilities in integrated project planning. Compared to many other tools, Wrike provides an exceptional mix of features like task management, Gantt charts, and custom dashboards which facilitate comprehensive project planning and management. This is why I deem Wrike to be best for integrated project planning.

Standout features & integrations:

Wrike excels with features such as Gantt charts for visual project timelines, custom dashboards for personalized project views, and real-time activity streams for team collaboration. Regarding integrations, Wrike offers compatibility with various third-party tools such as Google Workspace, Microsoft 365, Dropbox, and Salesforce, ensuring smooth data flow across platforms.


Wrike's pricing begins from $9.80/user/month (billed annually), providing a cost-effective solution for businesses seeking integrated project planning capabilities.


  • Advanced features for integrated project planning
  • High number of integrations with third-party tools
  • Real-time activity streams foster team collaboration


  • The user interface may appear complex to some users
  • Some desired features might require upgrading to higher plans
  • Can be too feature-rich for very small teams or simple projects

9. beSlick - Best for communication and team engagement

A photo of the task organization for beSlick.
This is how tasks are organized in beSlick to ensure excellent team commitment.

beSlick is a tool specifically designed to foster communication and team engagement. It's an intuitive platform that helps teams to collaborate efficiently and offers features like team chats, video conferencing, and project-based conversations. These features make beSlick a tool that enhances communication and fosters team engagement.

Why I Picked beSlick:

In my selection process, beSlick emerged as a platform that genuinely prioritizes team interaction. What makes beSlick stand out is its attention to the subtleties of team dynamics and its unique features designed to mimic the natural flow of in-person conversations. These attributes clarified that beSlick is best for communication and team engagement.

Standout features & integrations:

beSlick combines features like team chats, video calls, and task assignments in one platform. These features make it easy for teams to communicate and coordinate their work. It integrates with popular tools like Google Drive, Dropbox, and Microsoft Teams, ensuring that your team can continue to use the tools they are familiar with.


beSlick pricing starts at $10/user/month, offering a competitive pricing model for businesses looking to enhance team communication and engagement.


  • Focuses on improving team communication and engagement
  • Seamless integration with commonly used tools
  • Easy-to-use interface which promotes adoption


  • Might be overkill for very small teams
  • More advanced features might require a higher pricing tier
  • The platform might be new and unfamiliar to some users

10. Zoho Projects - Best for remote project management

A photo focused on the milestone found in the task chart of Zoho Projects.
This is how milestones are displayed inside Zoho Projects. You are currently seeing its Task Chart.

Zoho Projects is a comprehensive project management tool designed to facilitate the efficient handling of tasks, collaboration, and project progress tracking. Its robust features and user-friendly interface make it an excellent tool for managing projects remotely.

Why I Picked Zoho Projects:

I chose Zoho Projects for this list because of its diverse features that cater to the needs of remote teams. Its ability to integrate multiple functionalities like task management, time tracking, and document storage in one platform sets it apart from others. This characteristic makes Zoho Projects particularly suitable for remote project management as it facilitates seamless collaboration among team members regardless of their geographical location.

Standout features & integrations:

Zoho Projects has various features such as Gantt charts for visual project timelines, Kanban boards for task organization, and timesheets for efficient time tracking. It integrates smoothly with other Zoho apps and external tools like Google Workspace, Microsoft Office 365, and Slack, extending its functionality and facilitating a comprehensive project management experience.


Zoho Projects' pricing starts from $3/user/month (billed annually), offering a cost-effective solution for remote project management.


  • Comprehensive set of features suitable for remote teams
  • Affordable pricing structure
  • Integrates well with a wide range of tools


  • Some features may require a learning curve
  • Advanced features are available only at higher pricing tiers
  • Interface might seem cluttered with multiple functionalities

11. Jira - Best for software development projects

A photo highlighting the main board of Jira.
Jira's main board is composed of 4 columns namely its to do list, in progress, in QA as well as finished tasks.

Jira is a well-known project management tool designed primarily for software development teams. Its agile features and customizable workflows make it a strong choice for managing complex software projects.

Why I Picked Jira:

Regarding project management tools for software development, I opted for Jira. It stands out due to its strong emphasis on agile methodologies, including Scrum and Kanban boards, and its ability to create custom workflows that align with a team's unique processes. The tool's focus on software development project management was a deciding factor in my selection, as it caters directly to the needs of developers and project managers in this field.

Standout features & integrations:

Jira is known for its robust feature set, including backlog prioritization, custom filters, advanced reporting, and roadmaps. Its integrations are equally impressive, providing compatibility with many tools such as Confluence, Bitbucket, Slack, and Trello, enabling teams to create a cohesive software development ecosystem.


Jira's pricing starts from $7/user/month, offering a range of functionalities suitable for software development teams.


  • Comprehensive features designed for software development
  • Highly customizable to fit team workflows
  • Wide range of integrations with other tools


  • Can be complex for beginners or non-technical users
  • Some desirable features only available in higher-priced plans
  • Interface may seem daunting with numerous functionalities

12. - Best for visual project planning

A photo of the whitepaper feature found in
The Whitepaper feature of organizes your tasks efficiently to better fit your project management and workload solutions. is a cloud-based project management tool that allows teams to visually plan, organize, and track their work in one place. With its customizable boards and a multitude of views, it is ideal for those who prefer visual project planning.

Why I Picked

I picked for this list due to its highly visual and flexible interface, which lets users customize their project boards according to their needs. Its adaptability and focus on visual planning set it apart from other tools. The platform's comprehensive visual capabilities, including kanban boards, Gantt charts, and timeline views, make it the best choice for visual project planning.

Standout features & integrations: offers a host of features, such as customizable workflows, time tracking, and automation of routine tasks. Additionally, it has integrations with various other platforms like Google Drive, Slack, and Microsoft Teams, which further enhance its utility.


Pricing for starts from $8/user/month. The basic plan provides core functionalities that are suitable for smaller teams and simple projects.


  • Highly customizable for different project management needs
  • Extensive visual planning capabilities
  • Wide range of integrations


  • Can be overwhelming due to its numerous features
  • More complex features require higher-priced plans
  • A steeper learning curve for non-technical users

Other Noteworthy Milestone Software

Below is a list of additional Milestone Software that I shortlisted, but did not make it to the top 12. Definitely worth checking them out.

  1. Trello - Good for simple task management with Kanban boards
  2. Basecamp - Good for remote teams needing a central project communication hub
  3. ClickUp - Good for diverse project management needs with its high customization
  4. Notion - Good for knowledge management and collaborative content creation
  5. Smartsheet - Good for large-scale project management with spreadsheet-like interface
  6. Todoist - Good for personal productivity and simple task management
  7. Airtable - Good for managing projects with complex data structures
  8. MeisterTask - Good for visual task management with workflow automation
  9. Float - Good for team scheduling and resource management
  10. Adobe Workfront - Good for marketing teams needing project and digital asset management
  11. GanttPRO - Good for detailed project planning with Gantt charts
  12. Teamwork - Good for comprehensive project management across multiple departments
  13. Paymo - Good for small businesses needing time tracking and project accounting
  14. Everhour - Good for precise time tracking and budget control
  15. Nifty - Good for agile project management with integrated team chat
  16. Flowlu - Good for business management with built-in CRM and financial tools
  17. Avaza - Good for freelancers and agencies needing integrated invoicing
  18. Replicon - Good for enterprise-level time tracking and workforce management
  19. Glasscubes - Good for secure team collaboration with file sharing and version control
  20. Shortcut - Good for software development teams needing issue tracking and version control

Selection Criteria for Choosing Milestone Software

Having tried and evaluated countless project management tools, I found a handful that truly stand out based on a set of criteria explicitly tailored to the needs of project management. Let's delve into these critical factors:

Core Functionality:

Project management tools should enable users to:

  • Manage tasks and subtasks effectively.
  • Set deadlines and priorities.
  • Assign tasks to team members.
  • Track the progress of projects and tasks.
  • Communicate and collaborate with team members.
  • Generate project reports.

Key Features:

Certain features that particularly matter for project management software include:

  • Task Dependencies: Allows scheduling tasks so that one task can't start until a previous job is completed.
  • Gantt Charts: Helps visualize the project timeline and understand the sequence of tasks.
  • Resource Management: Allows for tracking and allocating resources, ensuring there are no over-allocated team members.
  • Time Tracking: Helps monitor how much time is spent on each task.
  • Project Templates: Allows quick setup of new projects using predefined templates.
  • Collaboration Tools: Enables real-time communication and document sharing within the platform.


For project management tools, usability is crucial. Here's what to look for:

  • Intuitive Interface: The tool should have a logical layout, making it easy to locate and use its functionalities.
  • Easy Onboarding: A good tool should offer comprehensive guides, tutorials, and customer support for smooth onboarding.
  • Customizability: Users should be able to tailor the tool to their specific needs, such as custom fields, views, or workflows.
  • Accessible Across Devices: It should offer mobile apps or mobile-responsive design for easy access on various devices.
  • Robust Customer Support: Timely and helpful support is a must-have for quick resolution of any issues or queries.
  • Role-based Access: It should provide options to set access permissions based on the role of each team member.

Most Common Questions Regarding Milestone Software (FAQs)

What are the benefits of using milestone software?

Milestone software offers several benefits:

  • Clearer Visibility: It helps visualize project timelines and track the progress of individual tasks.
  • Improved Efficiency: These tools streamline project management processes, thereby boosting efficiency and productivity.
  • Better Collaboration: Team members can collaborate effectively in real-time, improving communication and minimizing the chances of errors.
  • Resource Management: Such software enables efficient allocation and management of resources, ensuring team members are not overwhelmed.
  • Detailed Reporting: With comprehensive reports, managers can analyze performance, identify bottlenecks, and make data-driven decisions.

How much do these tools typically cost?

The pricing for milestone software can vary significantly based on the features offered, the size of the organization, and the number of users. It can range from free versions for basic needs to premium subscriptions costing hundreds of dollars per month for advanced features and larger teams.

What are the pricing models for milestone software?

Typically, milestone software follows a subscription-based pricing model, which can be billed monthly or annually. Some offer a per-user pricing, where you pay a specific amount for each user, while others have tiered pricing, where different packages offer varying levels of functionality.

What is the typical range of pricing for these tools?

The pricing can start as low as $5 per user per month for basic versions and go up to $30 per user per month for more advanced versions with comprehensive features.

Which is the cheapest and most expensive milestone software?

In terms of paid software, Todoist and MeisterTask are among the cheaper options, starting at around $3 and $4.19 per user per month, respectively. Adobe Workfront and Smartsheet are among the more expensive options, with custom pricing exceeding $30 per user per month.

Are there any free milestone software options?

Yes, some tools offer free versions with limited functionality. Trello, MeisterTask, and Todoist all have free versions suitable for individuals or small teams. However, these free versions have limitations in terms of features and the number of projects or users.

Other Milestone Software Reviews


In conclusion, selecting the right milestone software can significantly improve project management, streamline processes, and enhance productivity. The software you choose should align with your team's workflow, cater to your specific use case, and offer a price point that fits within your budget.

Key Takeaways:

  1. Core Functionality: The right milestone software will offer functionality tailored to your project needs. From visual project planning to comprehensive software development capabilities, the chosen tool should help manage and track milestones effectively.
  2. Key Features: Look for unique features that make a tool stand out. It could be an easy-to-use interface, powerful integrations, or robust reporting capabilities. These features can significantly enhance your team's productivity and efficiency.
  3. Pricing and Usability: Consider the pricing model and usability of the tool. While budget is a critical factor, usability impacts how quickly your team can adapt to the software. Therefore, balancing affordability and user-friendly design is vital for successfully implementing milestone software.

What do you think?

As the world of project management and milestone software continues to evolve, we know there might be some fantastic tools out there that we may have missed. We invite you to share your favorite tools or any insights on the ones we've mentioned. Your input could be invaluable in helping us and our readers make more informed decisions. Looking forward to hearing from you!

By Hannah Clark

Hannah Clark is the Editor of The Product Manager. Following six years of experience in the tech industry, she pivoted into the content space where she's had the pleasure of working with some of the most brilliant voices in the product world. Driven by insatiable curiosity and a love of bringing people together, her mission is to foster a fun, vibrant, and inspiring community of product people.

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