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With so many different milestone software available, figuring out which one is right for you is tough. You know you want to ensure that product development stays on track, aligns with strategic goals, and successfully reaches key milestones throughout its lifecycle but need to figure out which tool is best for it. I've got you! I’ve looked into the best milestone software available and used my personal experiences as a product manager in large teams to round up my top picks in this article.

What Is Milestone Software?

Milestone software is a type of tool that helps product managers and teams plan, track, and achieve significant milestones in the development and launch of a product. These milestones are crucial points in the product lifecycle, marking key achievements, deadlines, or the completion of essential tasks.

Milestone software facilitates roadmap creation, clarifying deliverables, task management, project scheduling, setting up workflow automations, and tracking progress with interactive dashboards. Product development teams use these tools to stay aligned and on track with their workloads, whether they’re working with an agile or waterfall workflow methodology.

Overviews Of The 10 Best Milestone Software

In this section, I’ve written detailed overviews of the top 10 best milestone software that made it onto my list. I’ve outlined each tool’s best use case, standout features, integrations, pricing information, and pros and cons. I’ve also added a screenshot of the user interface, to give you a feel for the experience.

1

Backlog

Best for agile project management

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.5
162 reviews

30-day free trial

From $35/month

Backlog is a project management tool that's specifically designed for agile workflows.

Why I picked Backlog: I selected this software because of its focus on agile product development methodologies. The tool's ethos is 'plan less, do more,' and its tools support that approach to product management. Milestones and versions can be established to track incremental releases, and Gantt charts let you map out the overview of your product development plan.

Backlog Standout Features and Integrations

Standout features include software development-specific features such as issue and bug tracking. You can set up an automated issue creation system, allowing your team to prioritize and tackle issues in the way that makes sense to them. Issue templates are also included, helping you speed up the process.

Integrations include Slack, Jira, Jenkins, Webhooks, Microsoft Teams, Dropbox, Box, Google Drive, and LambdaTest, among others.

Pros

  • Mobile apps for Android and iOS
  • Free plan for up to 10 users and 1 project
  • Software development-specific features

Cons

  • May not be suitable for non-agile methodologies
  • Limited projects with lower-tier plans
2

Asana

Best for managing complex, inter-connected projects

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.3
8328 reviews

30-day free trial + free plan available

From $13.49/user/month

Asana is a product and project management software that's user-friendly, yet capable of facilitating complex cross-departmental work management.

Why I picked Asana: I included this platform on my list because of its ability to keep complex, inter-dependent projects connected. For example, you can assign one task to many projects, and create task dependencies to avoid doubling up on work and documentation. You can also set up company-wide objectives that projects can then be connected to. This is a high-level way of managing collective milestones, and connecting each team and department's work to those shared goals.

Asana Standout Features and Integrations

Some of the standout features of this software are its automation capabilities. You can set up task automations as well as automated workflows and reports using the platform's smart rule builder. This allows you to automate menial tasks like filling out project cards or pushing cards forward in a workflow.

Integrations include Microsoft Teams, Adobe Creative Cloud, Salesforce, Google Drive, Dropbox, GitHub, Slack, Tableau, and Instagantt. You can also integrate Asana with other apps via the REST API.

Pros

  • Free plan with unlimited projects
  • Drag-and-drop task management system
  • Simple automated workflow builder

Cons

  • Free plan has limited features
  • Doesn’t have a built-in time tracking
3

FunctionFox

Best for time tracking and project costing

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.4
53 reviews

Free plan available

Starts from $35/month

FunctionFox is a project management platform that facilitates milestone management, as well as time tracking and project costing.

Why I picked FunctionFox: This platform earned its spot on my list because of how it combines time tracking with project budgeting and management. It provides businesses with a clear understanding of how time and resources are distributed across their projects. This allows you to set realistic budgets, timelines, and milestones for your project or product development.

FunctionFox Standout Features and Integrations

One standout feature of this platform is its robust reporting capabilities. You can draw up reports on various details of your projects, like time and money spent and team productivity. It offers interactive charts to track your core metrics, too.

Integrations are not listed by the provider.

Pros

  • Invoicing and quoting included in paid plans
  • Unlimited users with all paid plans
  • Free plan for up to 3 users and 2 projects

Cons

  • Project management features limited in classic plan
  • Reporting limited in classic plan
4

beSlick

Best for managing service processes and compliance

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.6
10 reviews

14-day free trial

From $10/user/month

beSlick is a process and workflow management system that's well-suited to the needs of businesses in the hospitality and service-based industries.

Why I picked beSlick: This software stands out for its focus on service-oriented process management, which is why I included it on my list. Its workflow and process builder allow you to map out the specific steps team members need to take when providing services or accomplishing tasks. You can also assign specific tasks and manage team and individual to-dos, ensuring important milestones are achieved towards team objectives and projects.

beSlick Standout Features and Integrations

One standout feature of this platform is its collaborative to-do lists. All tasks that need to be accomplished can be added to the shared list, and team members can claim tasks on an ad hoc basis. Tasks can also be assigned to specific team members as needed. Each person can then set up their own personalized to-do list to manage their own workload.

Integrations can be configured with a paid Zapier account.

Pros

  • Mobile app available
  • Custom onboarding with all plans
  • Unlimited tasks, templates, and forms with all plans

Cons

  • No native integrations, only ones via Zapier
  • All plans allow 15 users, fee for each additional user
5

Moovila

Best with resource management included

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
5
3 reviews

30-day free trial

Pricing available upon request

Moovila is a complete project management platform with resource capacity management and critical path automation capabilities.

Why I picked Moovila: This tool caught my attention due to its impressive range of features and the fact that it has resource management tools included. The software pulls data from your employee calendars to provide an overview of availability. From there, you can assign tasks based on workloads. As you update task assignees, the data updates in real-time. You can also manage your resource budgets from inside the platform.

Moovila Standout Features and Integrations

Some of the standout features of this product are its real-time updates and risk identification. The risk identification tool helps you spot potential bottlenecks and delays, helping you keep tasks on track. Every time you update a task, due date, milestone, assignee, or status, the system refreshes to show how that impacts the rest of your project plan.

Integrations include Jira, Microsoft 365, Salesforce, HubSpot, QuickBooks, Excel, Dropbox, Microsoft Teams, and Google Drive, among others.

Pros

  • Effective risk identification tools
  • Intuitive user interface
  • Robust task management features

Cons

  • No free trial period
  • Limited customizability
6

Jira

Best for software development product management

Free plan and 7-day free trial available

From $10/user/month

Jira is a well-known agile project and product management tool designed primarily for software development teams.

Why I picked Jira: I added this popular agile product management tool to my list because of how it caters to the needs of software development teams. You can set up customizable Scrum or Kanban boards to manage team progress on tasks and issues related to product development. Meanwhile, the timeline view lets you map out key milestones and due dates, keeping your team on track with the bigger picture.

Jira Standout Features and Integrations

Standout features of this software include its product roadmap and backlog prioritization capabilities. You can break down work items as epics, stories, issues, and tasks, creating clarity and providing granularity. The visual roadmap provides an overview of the status of various initiatives, helping team members see what's in progress, on hold, or yet to be started.

Integrations include Adobe, Drobbox, Figma, Google Workspace, InVision, Microsoft, Miro, Slack, Zendesk, Zoom, and more.

Pros

  • Automations available with all plans
  • Free plan for up to 10 users
  • Large bank of templates available

Cons

  • No mass-editing and scripting
  • Complex for beginners or non-technical users
7

Flow

Best milestone software for managing multiple teams

30-day free trial available

From $8/user/month

Flow is a project management tool designed to facilitate team management and milestone tracking.

Why I picked Flow: Choosing Flow was easy for me because of its strong emphasis on team management. You can add team filters, set up segmented groups for projects, and view timelines and workloads all together in the timeline view. Project calendars also give an overview of how teams will progress on their milestones, and color coding keeps each team's projects and tasks organized.

Flow Standout Features and Integrations

Standout features include the software's built-in communication tools. Direct messages, chat channels, and commenting are all included in the platform, helping to keep project discussions centralized and contextual. You can also attach files in any type of message, and markdown items for in-app collaboration.

Integrations include Slack, Google Drive, Dropbox, Box, OneDrive, Sharepoint, Harvest, Google SSO, and Microsoft SSO. You can configure additional integrations with a paid Zapier account.

Pros

  • Full encryption included in all plans
  • Lots of self-serve help center content
  • Unlimited tasks with all plans

Cons

  • Payments can only be made in USD
  • Minimum of 2 users, not ideal for individuals
8

monday.com

Best for customizable visual project planning

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7
10582 reviews

14-day free trial + free plan available

From $8/user/month (billed annually, min 3 seats)

monday.com is a robust work management tool that allows teams to visually plan, organize, and track their work in one place.

Why I picked monday.com: This platform made my list because of its highly visual and flexible interface. Teams can easily customize their project boards and opt for whatever type of layout they prefer, whether that's a Kanban board, Gantt chart, or one of the other 10+ views available. Goals and objectives can also be set in the platform, helping to connect projects and tasks with key company milestones.

monday.com Standout Features and Integrations

One of the standout features of this platform is its built-in resource management tools. You can allocate both human and non-human resources, such as technology, through the software. This helps ensure every team has what they need to accomplish their tasks and goals.

Pros

  • User-friendly and intuitive interface
  • Mobile apps available for iOS and Android
  • Free plan with up to 3 boards

Cons

  • Integrations not included in basic or free plan
  • Limited storage in basic and free plans
9

Kintone

Best for building customized workflows

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.6
222 reviews

30-day free trial

From $24/user/month

Kintone is a highly customizable project and workflow management platform.

Why I picked Kintone: I chose to include this platform on my list because of its unique approach, which allows you to build applications to suit your business processes. This makes for a highly customizable solution, as you can map out your specific workflows and processes, and automate elements of them. You can create apps to manage your product development process, new release process, and other workflows to manage key milestones.

Kintone Standout Features and Integrations

Some of the standout features of this product include its drag-and-drop application builder, which makes setting up new workflows quick and easy. It also has a large bank of app templates to get you started. Crafting new workflows and processes won't add too much to your team's workload.

Integrations include Evernote, Dropbox, Box, HubSpot, Salesforce, GitHub, Google Workspace, Twilio, Typeform, Mailchimp, and Okta, among many others.

Pros

  • Suitable for various business functions
  • Granular permission controls
  • Highly customizable and flexible

Cons

  • Interface can be complex for beginners
  • Setup can require some technical expertise
10

BigTime

Best for financial management and reporting

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.5
1094 reviews

14-day free trial

From $10/user/month for a minimum of 5 users

BigTime is a project management tool that uniquely emphasizes financial management and reporting, making it suitable for professional services businesses.

Why I picked BigTime: This software is a strong choice for businesses seeking in-depth fiscal control and oversight. I selected it for my list because of its financial management features, which include billing and invoicing and centralized project financials. Time tracking and rate management are also in the feature list, helping you make informed plans for project milestones and budgets.

BigTime Standout Features and Integrations

Standout features include the software's robust financial analytics and reporting capabilities. Both pre-built dashboards and custom reports can be configured, ensuring you have the essential financial data needed to plan projects and milestones. Additionally, onboarding and training are included in all paid plans, ensuring you get up and running quickly with the system.

Integrations include QuickBooks, Salesforce, Slack, Zoho, Jira, Sage, HubSpot, Lacerte, and Google Workspace. Zapier can also be connected, unlocking additional integrations with a paid account.

Pros

  • Lots of knowledge base content available
  • Personalized onboarding with all plans
  • Tailored to the needs of professional services businesses

Cons

  • Limited customization options
  • User interface may feel complex for first-time users
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Other Noteworthy Milestone Software

Below is a list of additional Milestone Software that I shortlisted, but did not make it to the top 10. Definitely worth checking them out.

  1. Zoho Projects

    Best milestone software for remote teams

  2. Wrike

    Best with built-in team collaboration tools

  3. Basecamp

    Best with a central project communication hub

  4. Airtable

    Best for managing projects with complex data structures

  5. Replicon

    Best for enterprise-grade workforce management

  6. Todoist

    Best to manage personal productivity and simple tasks

  7. Avaza

    Best for freelancers and agencies with integrated invoicing

  8. Trello

    Best for simple task management with Kanban boards

  9. Float

    Best milestone software with team scheduling

  10. Adobe Workfront

    Best milestone software for marketing teams

  11. Everhour

    Best for precise time tracking and budget control

  12. Teamwork.com

    Best for managing milestones across departments

  13. GanttPRO

    Best for detailed project planning with Gantt charts

  14. MeisterTask

    Best for task management with workflow automation

  15. Paymo

    Best for small businesses with time tracking and accounting

  16. Nifty

    Best for agile project management with integrated team chat

  17. Smartsheet

    Best milestone software with a spreadsheet-like interface

  18. Flowlu

    Best with built-in CRM and financial tools

  19. ClickUp

    Best for an all-in-one work management solution

  20. Notion

    Best for collaborative knowledge management

  21. Shortcut

    Best for issue tracking and version control

  22. Glasscubes

    Best secure team collaboration and file sharing

Selection Criteria for Choosing Milestone Software

Having tried and evaluated countless product and project management tools, I sought out ones with exceptional milestone features for this list. To evaluate them fairly and compare one to the next, I used the following selection criteria:

Core Functionality

As a baseline, the platforms needed to fulfill the following tasks to make it onto my list:

  • Ability to set milestones within a product roadmap or plan.
  • Ability to track project milestones as work progresses.

Key Features

Beyond the basic functionality I’ve outlined above, here are some additional key features I looked for while testing software for this list:

  • Various project views: Gantt charts, Kanban boards, calendar views, spreadsheet views, and timeline views...the more view options, the merrier.
  • Task management: The ability to assign and prioritize project tasks, create subtasks, task lists, and task dependencies, and track tasks through to completion.
  • Resource management: Allocating work based on team member capacity and skill sets, creating work schedules, time management, etc.
  • Work management: Individual workload management tools like to-do lists, task notifications, time tracking, etc.
  • Team collaboration tools: Messaging, file sharing, Slack or Microsoft Teams integrations, and other features that facilitate teamwork.
  • Advanced features: Product portfolio management, inter-project task dependencies, invoicing, and other extra specialized tools.

Usability

I always take into account how user-friendly a product management software is when evaluating it for one of my lists. An intuitive user experience that makes it easy to manage the project lifecycle and track progress of your work is essential. Key usability features I look for are a drag-and-drop interface, customizable project templates, and mobile apps.

Pricing

Typically, milestone software follows a subscription-based pricing model, with basic paid plans starting as low as $5 per user per month or up to $30 per user per month. All-in-one project management solutions may be at the higher end, but specialized tools with in-depth features can also cost more than more general software. Many platforms will offer a free plan that may be suitable for small businesses or startups, and free trials are usually available, too.

Most Common Questions Regarding Milestone Software (FAQs)

Still have some questions about milestone and task management software? Look no further, we have answers!

What are the benefits of using milestone software?

Milestone software offers several benefits:

  • Clearer visibility: It helps visualize project timelines and track the progress of individual tasks.
  • Improved efficiency: These tools streamline project management processes, thereby boosting efficiency and productivity.
  • Better collaboration: Team members can collaborate effectively in real-time, improving communication and minimizing the chances of errors.
  • Detailed reporting: With comprehensive reports, managers can analyze performance, identify bottlenecks, and make data-driven decisions.

Are there any free milestone software options?

Yes, some tools offer free versions with limited functionality. Trello, MeisterTask, and Todoist all have free plans suitable for individuals or small teams. However, these free versions have limitations in terms of features and the number of projects or users.

Milestone Software Keeps Teams on Task

In conclusion, selecting the right milestone software can significantly improve product management, streamline your processes, and enhance productivity. The software you choose should align with your team's workflow, cater to your specific use case, and offer a price point that fits within your budget.

Key Takeaways To Select The Best Milestone Software:

  1. Core functionality: The right milestone software will offer functionality tailored to your project needs. From visual project planning to comprehensive software development capabilities, the chosen tool should help manage and track milestones effectively.
  2. Key features: Look for unique features that make a tool stand out. It could be an easy-to-use interface, powerful integrations, or robust reporting capabilities. These features can significantly enhance your team's productivity and efficiency.
  3. Pricing and usability: Consider the pricing model and usability of the tool. While budget is a critical factor, usability impacts how quickly your team can adapt to the software. Therefore, balancing affordability and user-friendly design is vital for successfully implementing milestone software.

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By Hannah Clark

Hannah Clark is the Editor of The Product Manager. Following six years of experience in the tech industry, she pivoted into the content space where she's had the pleasure of working with some of the most brilliant voices in the product world. Driven by insatiable curiosity and a love of bringing people together, her mission is to foster a fun, vibrant, and inspiring community of product people.