With so many different roadmap solutions available, figuring out which is right for you is tough. You know you want to outline what’s to come for your product, but also communicate those outputs and their value to both your team and your stakeholders but need to figure out which tool is best. I've got you! In this post I'll help make your choice easy, using my personal experiences with dozens of different tools with large teams and diverse products to bring you my picks of the best product management roadmap tools.
What Are Product Management Roadmap Tools?
A product management roadmap tool is a software solution that helps create and share visual roadmaps outlining the product development strategy. These tools enable the representation of key milestones, features, and releases, fostering transparency and alignment across the organization.
Typically including features like customizable roadmaps, collaboration capabilities, integration with other tools, and the ability to track progress against planned milestones, it empowers product teams to articulate their strategy, prioritize tasks, and maintain a shared understanding of the product development journey.
Craft.io is an end-to-end product management roadmap tool with best practices built into it.
Why I picked Craft.io: The tool allows product professionals to quickly create tailored roadmaps that are updated in real-time and seamlessly connect strategy to features and visualize a unique product story for each audience. The tool's Guru layer is built into every step of the product process and supports product managers in their day-to-day work. It helps you implement best practices built into every step of roadmap planning, from ideation to product launch.
One of the best features for me is related to portfolio management. When you want your project stakeholders to be up to date, you normally share a snapshot every week or so. With Craft.io you can share initiative-level roadmaps that let everyone analyze a product portfolio and align on company-level objectives. Sharing a link to a live version of your roadmap reduces admin work for you and improves communication. This also helps product managers establish a single source of truth that the organization can rely on for product updates.
Craft.io Standout Features & Integrations
Features include strategic planning, feedback collection, customizable views, flexible data visualization for roadmaps, feature definition to prioritization, best practice templates (Guru views), capacity planning, and portfolio management.
Integrations include Jira, Azure DevOps, GitLab, GitHub, Targetprocess, Figma, Adobe XD, Okta, Google Workspace, Active Directory, SAML, Lucidchart, Confluence, Miro, and PingIdentity. Additionally, you can connect to over 1,000 additional applications via Zapier.
Craft.io Plans & Pricing
Craft.io starts at $19 per editor per month when billed annually. A 14-day free trial is also available.
ClickUp is a work management app that can be used to plan, organize, and execute team projects. It also has document management, goal setting and tracking, and reporting dashboards.
Why I picked ClickUp: The software's project and task management features include checklists, subtasks, and task templates to help teams break work down into smaller milestones. Users can filter and sort their task lists to their preference, giving a customized experience to every team member and contributor.
Product managers can get a high-level view of projects both in progress and upcoming through a board or calendar view. Gantt charts are also available in the platform. Teams can collaborate on projects directly in the software, by commenting and tagging one another in documents or tasks. Whiteboards can also be created to visualize broader strategies, workflows, and product plans.
ClickUp Standout Features & Integrations
Features include document repository, whiteboards, real-time collaboration and communication, custom reporting dashboards, task management, calendar and board views, goal tracking, and task templates.
Integrations include Dropbox, Figma, GitHub, Google Suite, HubSpot, Slack, Toggl Track, and more. Zapier also unlocks additional integrations.
ClickUp Plans & Pricing
Paid plans start from $9/user/month, and a freemium version is available.
Airfocus allows you to build dynamic, visual roadmaps that are focused on agile team objectives and dependencies. Using the roadmap builder, you can create roadmaps in minutes using a drag-and-drop builder. Multiple roadmaps can be rolled up to provide a single, unified view. Roadmaps may be shared and exported using secure URLs.
Airfocus uses a modular approach to customizing their platform, letting users build the tool they need with flexible feature blocks. This approach lets product managers build the software stack they need using native apps built by Airfocus.
Airfocus costs from $15/user/month and a free 14-day trial is available.
Miro is a virtual whiteboard and collaboration platform that can be used by teams to generate ideas, develop product roadmaps, and document workflows.
Why I picked Miro: This is a highly flexible platform that can be used in various contexts for an array of team activities. Teams can start with a blank canvas or select from a large bank of templates categorized for different business functions and industries. Templates cover things like agile workflows, mapping and diagrams, brainstorming and ideation, and strategic planning.
Once a whiteboard has been created, users can select from different shapes, lines, and icons to contribute to the board. Boards can be used for idea generation, organization, and prioritization, and tools like voting and timers help facilitate brainstorming sessions. Text and sticky notes can be added for context or feedback exchange, and teams can collaborate on their board in real-time while in a video call or meeting in person.
Miro Standout Features & Integrations
Features include a template library, clustering, voting, timer, mind maps, freeform drawing, access controls, and GDPR and CCPA compliance.
Integrations include Zoom, Microsoft Teams, Slack, Google Workspace, Asana, monday.com, Jira, Dropbox, OneDrive, Notion, Airtable, ClickUp, and Unito, among others.
Miro Plans & Pricing
A free plan is available and paid plans start from $10 per user per month.
FigJam is a virtual whiteboarding tool that can be used for product roadmapping among other key product and project management activities.
Why I picked FigJam: This is a unique tool for roadmapping because of its flexibility. As a whiteboarding tool, you can essentially create anything you'd like from a blank canvas. However, it has a pre-built roadmapping template that speeds up your process. You can customize the template to best suit your needs and outline your roadmap in a clear and effective way.
Other ways you can use this platform is for brainstorming, ideation, team meetings, project management, and collaborative work. It has audio and live chat so your team can work together on your roadmap (or other work) in real-time. Users can comment and add emoji reactions in the boards, facilitating feedback, questions, and updates.
FigJam Standout Features & Integrations
Features include pre-built templates, calendar and timeline widgets, external collaborator access, audio and live chat, stamp and emoji reacts, bitmoji avatars, music player, and mobile app.
Integrations include Figma, Microsoft Teams, Asana, Jira, Mixpanel, and Github.
FigJam Plans & Pricing
Paid plans start from $3 per user per month, but a freemium plan is also available with unlimited users and up to 3 FigJam files.
Trello is a flexible work management tool that uses boards, lists, and cards to display information visually and bring your team together in one place.
Why I picked Trello: The software includes a product roadmap template designed to help you gather feature requests and track development. You can organize user stories and customer feedback on each feature card using the card template to ensure consistency. Story points can be added to cards for more effective sprint planning.
Trello Standout Features & Integrations
Features include automation for tasks and workflows, power-ups, templates, and 5+ views so you can see your project from every angle.
Integrations include Jira, Slack, Bitbucket, Mailchimp, Slab, GitLab, Pipedrive, Hootsuite, and Telegram. You can also connect Trello to thousands of apps using Zapier.
Trello Plans & Pricing
There are three paid plans and pricing starts at $6/user/month. A free plan is available (limited to 10 boards).
Productboard is cloud-based product management software that enables agile product managers to develop great products and align every team member around a roadmap.
Why I picked Productboard: The roadmaps you can build with this software allow you to group product features by release, now/next/later buckets, sprint, or broad time horizons. You can also customize your swimlanes to organize the roadmap by department, team, or theme. Its drag-and-drop interface lets you build your roadmaps around milestones, easily filter information, and tailor views for each of your stakeholders.
Productboard Standout Features & Integrations
Features include idea collaboration, prioritization, resource management, and feedback collection.
Integrations include Zendesk, Slack, Jira, Loom, Salesforce, Microsoft Teams, and Amplitude. You can also connect to hundreds of additional apps through Zapier.
Productboard Plans & Pricing
There are two plans for your team that start at $25/user/month, and two plans for enterprise with custom pricing. A 15-day free trial is available too.
Planview offers a product management roadmap solution that helps organizational leaders and managers align product roadmaps with core business strategies. With global dashboards, teams and stakeholders are kept in the loop with clear indicators for crucial product milestones, dates, and deliverables.
Drill-down features make it simple to draw clear connections between component roadmaps and other cross-functional resources. The product management roadmap tools in Planview also emphasize integrations that support the examination of dependencies between products and the resources required to launch them, such as financials and technologies.
The product management roadmapping also includes features that help stakeholders see where products are in the lifecycle compared to data-based scenario modeling. You can use information gathered from product roadmapping intelligence to make informed decisions on the product’s future.
Aha! is a product development software with a road mapping product that lets you build custom roadmaps that you can use to align strategy and execution.
Why I picked Aha!: The software has a custom-branded portal where you can gather ideas from your colleagues and partners and capture customer feedback. This can help you plan your roadmap according to input and prioritize your work based on stakeholder requests.
Additionally, there is a product value scorecard that you can use to rank each feature of your product based on your goals. Later, you can use the score to prioritize the most impactful work.
Aha! Standout Features & Integrations
Features include linking strategic goals and initiatives, an ideas portal to capture customer feedback, dependencies, prioritization based on value, and up-to-date roadmaps.
Integrations include 30+ tools, including Jira, Azure DevOps, Slack, Salesforce, Asana, Google Analytics, and Dropbox.
Aha! Plans & Pricing
Aha! Roadmaps starts at $59/user/month and has a 30-day free trial available.
Dragonboat is a product portfolio management platform that facilitates building product roadmaps that accelerate portfolio outcomes.
Why I picked Dragonboat: It is a fast-growing product management platform that aims to help product owners strategize effectively, prioritize tasks, and improve products. The software allows teams to build data-driven roadmaps and swimlanes, then integrate them with engineering tools for execution.
You can customize product project slide decks and share them with stakeholders for feedback. The request portal allows external parties to provide their two cents, which is then organized in one place for the product team.
Dragonboat Standout Features & Integrations
Features include a request portal to centralize feedback, customizable swimlanes, real-time visibility on allocation, on-demand stakeholder updates, and risk alerts.
Integrations include Asana, Jira, Salesforce, Slack, Azure DevOps, YouTrack, Okta, and Gmail.
Dragonboat Plans & Pricing
Dragonboat costs from $49/user/month and a free plan is offered for a single product manager (with up to 10 read-only users).
Best roadmap tool with built-in a large template library
Best for the scalability of its roadmap boards
Best for embeddable roadmaps
Best for in-team topic voting
Best for customization
Best for agile roadmap management across teams
Best for agile product development
Best for building customer-centric roadmaps built with AI insights
Best training packages
Best for integrations
Best for building apps
Best for customer notifications
Best for flexible swimlanes
Best for user story mapping
YouTrack by JetBrains
Best for issue tracking
Confluence by Atlassian
Best template selection
Best for free Gantt charts
Best team wiki builder
JIRA by Atlassian
Best for software devs
Selection Criteria for the Best Product Management Roadmap Tools
Are you curious about how I selected the best product management roadmap tools for this list? I started by checking out popular software currently available and also took a look at new launches.
When this step was complete, I still had a lengthy list. Next I applied the evaluation criteria below to see how each platform stacked up against the others. I also drew on my years of experience to identify key features that add value.
If you need more information about product management roadmap tools or how to pick the best option for your needs, check out the Frequently Asked Questions section below.
- User Interface (UI): The roadmap is basically a chart that tells a story at a glance. The tool you use has to have a clean user interface that looks friendly.
- Usability: This criterion has to do with how easy it is to learn the tool. Therefore, we consider the user support, training, and documentation available for users.
- Integrations: All the different ways in which the tool can connect to third-party software to expand its functionality. This can include out-of-the-box integrations, connections made through a vendor like Zapier, and custom integrations.
- Custom Views: You can build a roadmap for Sales, a development team, executives, and many audiences. Therefore, we looked at software that gives you different ways to display information for diverse audiences, giving you the flexibility necessary to tailor your roadmaps.
What is product roadmap management?
Product roadmap management ensures that the development of a new or existing product continues according to a clearly defined plan. It provides a means for agile teams and all interested parties to move the project forward while giving senior management a clear overview of tasks and priorities.
Using a product roadmap software is a great way to manage your product development. Product roadmap tools offer drag-and-drop interfaces for mapping out your product plan, timeline management tools to ensure key deadlines are met, and more. They help give team members a clear picture of what they’re working towards, and stakeholders a clear picture of what they can anticipate.
What should a product roadmap include?
If it’s your first time learning how to build a product roadmap, don’t fear! No two will be exactly alike, but there are a few things you’ll want to be sure to include, like:
- A product vision that defines the overall development path,
- A strategy for achieving the desired results,
- An outline of the requirements that must be met,
- A product plan for achieving the above,
- Markers or milestones to stay on schedule, and
- Metrics that you can use to measure your progress.
There are a few different types of product roadmaps you might want to explore, and figure out the right one for your use case. But essentially, it’s about mapping out your end goals, the checkpoints towards them, and important details along the way.
What features should I look for when selecting product management roadmap software?
First-class product management roadmap software is likely to include many or all of the following features:
- Product portfolio support: create roadmaps for multiple products and track progress from a single interface
- Workflow management: add custom workflows or modify existing ones—including records for product features, releases, requirements, and goals.
- Various views: Gantt charts, Kanban boards, timeline, calendar, and swimlane views, etc.
- Collaboration: allow roadmaps to be shared and reviewed with internal and external stakeholders
- Task management: Create task lists, set up dependencies, prioritize tasks and track progress using multiple time frames
- Template management: offer predefined roadmap templates for building launch plans, marketing strategies, and development timelines
- Reporting and analytics: build and share reports with graphs, charts, lists, and pivot tables
- Third-party integrations: create open APIs and built-in integrations to enable data sharing with other platforms
What are the best product management roadmap tools for the Technology and SaaS industry?
Software development teams and product teams working in the tech and SaaS industries may be looking for specific features or functionalities in a software to manage their roadmap. The best product roadmap tools for these use cases are ones that offer features like:
- Agile methodologies and frameworks, like sprint planning and scrum boards,
- APIs for building custom integrations, so you can connect it with your product or your existing tech stack,
- Tools that specialize in roadmapping new products, new features, or digital products specifically (especially for startups),
- Integrations with key software development tools like Jira, GitHub, Azure DevOps, etc.,
- Software that offers product roadmap templates that cater to building digital products, like software and apps.
How do product management roadmap tools cater to the needs of financial services companies?
Financial services providers often have stringent compliance and security requirements. As such, it will be important to find the best product roadmap software in terms of its data security features. Here are some things to look for:
- Compliance with specific data security governing structures, like GDPR, HIPAA, and SOC 2 compliance,
- Advanced user access permissions to ensure data is well-governed according to your organization’s security clearance levels,
- Audit trails to keep track of how information is updated, when, and by whom,
- Customizable approval workflows to ensure information is exchanged and signed off on according to your company’s standard operating procedures.
Essentially, you’re looking for a product that goes above and beyond when it comes to security. These are just a few examples of security features you might find in specific product management roadmap tools.
If you are looking for more information related to roadmaps, we have a guide that describes the types of roadmaps, tips on which components to use to create a product roadmap and 6 templates that will help your roadmap come to life faster.
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