Tool Shortlist
Here’s the list of the best product requirements platforms that I’ll cover in this article.
Product requirement software enables your development team to document, analyze, prioritize, and agree on requirements, while also keeping track of changes and facilitating communication throughout the development process.
Read my review to discover the best product requirements software you can use in 2023. My review includes a brief description of every solution, screenshots, and a comparison chart so you can decide which of the featured tools would be a good fit for your team.
Comparison Criteria
What do I look for when I select the best product requirements system? Here’s a summary of my evaluation criteria:
- User Interface (UI): I look for tools that offer a clean interface. Your team members shouldn’t waste your time trying to find the functionalities or information they need.
- Usability: I look for software anyone can use. Your staff should learn how to use most of the tool’s functionalities after going over the documentation or through a brief training period.
- Integrations: I look for solutions that integrate with the tools you’re already using, such as word processing software, communication solutions, analytics tools, project management platforms, customer support solutions, etc.
- Value for $: I look for software that gives you all the features you need to take your product from ideation to validation and ultimately to product release, so you get the most out of your investment.
Product Requirements Solution: Key Features
- Simple product requirements document creation: The software should help you create product requirement documents (PRDs) with ease, even if you rely on the Agile methodology and add the requirements to your backlog after sprints.
- Flexible requirement types: The solution should enable you to define multiple requirement types, so you can create hierarchical structures that are tailored to each product.
- Multiple reading views: You should be able to change your reading views, so you can switch to role-specific views or visualize the requirements in document format when necessary.
- Requirements management: The solution should allow you to create and manage requirement dependencies, link requirements to one another, and prioritize certain features.
- Requirements traceability: You should be able to track tasks, test cases and other items to requirements, so you can have an accurate picture of how the development process is going.
- Reporting: The solution should interpret data and generate reports, so you can present your success metrics to product managers, stakeholders, or clients.
- Notification and collaboration: The solution should enable your team members to communicate, collaborate, and receive notifications when project requirements have been updated.
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Overviews Of The 10 Best Product Requirements Software Solutions
Here’s a brief description of each product requirements app to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the user interface.
Jama Software
Show the links between regulations, requirements, and tests with a diagram
Jama Software is a product requirements management software used by organizations to help them design, develop, and deliver better products. It provides a collaborative platform that allows you to work together with your team on product development projects, including collecting and managing customer requirements, setting up reviews and approvals, tracking progress, and ensuring compliance with regulations.
Jama Software's requirements authoring feature is an efficient, user-friendly tool for product requirements management. It allows you to quickly and easily build, store, review, and collaborate on all product requirement documents in one place. The built-in library of templates makes it easy to create custom document types tailored to the product's needs, while powerful search capabilities ensure that relevant information is instantly available.
Additionally, real-time data analysis capabilities provide insights into how requirements change throughout the development process—streamlining the amendment process and allowing for effective communication between stakeholders.
Another great feature is live traceability. By proactively monitoring changes over time, you can quickly identify when a product diverges from its roadmap or specification, allowing for potential adjustments to be identified before issues arise. With full audit trails on all artifacts associated with products and project versions, stakeholders are always up to date on the most updated version.
Jama Software integrates with other applications through Jama Connect. This connector lets you sync traceable information without replacing the current tools in your tech stack. Integrations include MathWorks, Jira, TFS, Windchill, Jenkins, Bugzilla, Excel, and GitHub.
Pricing for this tool is available upon request, and a 30-day free trial is available upon registration through the website.
Wrike
Write, review, & approve product requirement documents with a team
Wrike is a product management solution that managers can use to help manage the process of writing, reviewing, and approving product requirement documents. Wrike works well as a collaboration solution with its Kanban boards and unlimited dashboards and allows users to break down goals into more actionable tasks. Thanks to these features, users will be able to write product requirements documents (PRDs) easier, especially since it’s possible to create a PRD writing task in Wrike and monitor the progress through the AI-powered project risk prediction feature. Wrike also introduced a requirements management feature that can be used to write PRDs using requirements templates.
Wrike comes in five different packages and some of them are more useful than others for writing PRDs. All plans come with task management and subtask management to break down a PRD into smaller tasks and the free plan allows for unlimited users to use Wrike, so even small businesses can write PRDs with the task management features. Having dashboards will make it easier to manage projects and PRDs, making it necessary to subscribe to either the Team or Business plan. AI Project Risk Prediction—which is only available in the Business, Enterprise, and Pinnacle plans—will also make it easier to track the progress of a PRD. It is unknown if requirements management is locked behind a paywall or if the requirements templates are available from the Free plan to the Pinnacle plan.
Wrike is more than just a PRD solution, being used for project planning, task tracking, and workflow automations. Wrike has plenty of notable features that users can take advantage of, including Kanban boards, dashboards, collaborator access, task and subtask management, account-wide work schedules, and KPI tracking.
Integrations include 400+ pre-built native integrations, including integrations with the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.
Wrike costs from $9.80/user/month and offers a 14-day free trial.
Craft.io
Best product requirements software with best practices built-in
Craft.io is an end-to-end product management platform with best practices built in for everything product managers need. It provides product professionals with an all-in-one solution to effectively manage the entire lifecycle of their digital products, from feedback collection and feature definition to prioritization, capacity planning, road mapping, and portfolio management.
The software also enables product managers to establish a requirements management plan that you can apply from the beginning of the project. The software will ask you to identify the stakeholders, gather and analyze requirements, document and specify them, acquire sign-off, inform stakeholders about changes or updates, and manage the changes from roadmap to launch.
Craft.io integrates with Jira, Azure DevOps, GitLab, GitHub, Targetprocess, Teams, Slack, Dropbox, Okta, Google Workspace, Active Directory, SAML, Google Drive, Confluence, Salesforce, PingIdentity, and 1,000s of additional applications via Zapier.
ProductPlan
Simplify your searches with color-coded databases and tags
ProductPlan is a flexible product management tool that can help teams build better products. The software successfully doubles as requirements management software and its color-coded interface makes it easy to create documentation hierarchies or links between different requirements.
One of the nice things about ProductPlan is that you can add tags to everything you do, so you can get relevant results every time you search for something. Every item you create can hold an incredible amount of details, which can help your team collaborate.
You can link wireframes and templates to your PRDs, explain how your changes would affect the target audience via comments, and add all sorts of items that might help your team create better products.
ProductPlan costs from $39/user/month. You can access a free 14-day trial.
Productboard
Build feature roadmaps based on user feedback
ProductBoard is a project management solution with good requirements management capabilities. The software creates a centralized location for all your documentation, and it allows your team to collaborate and understand why some features are being prioritized.
This tool has a nice-looking interface and comes with built-in communication tools. You can share your screen to validate ideas with your team or show off your progress to stakeholders as you work.
ProductBoard displays information in real-time. You can set up custom alarms to receive notifications when your name or certain keywords are mentioned, making it easy to stay on top of what’s happening with your project.
One of the things that make ProductBoard stand out is its ability to collect user stories and feedback, organize them into problems, and build roadmaps based on them.
ProductBoard costs from $20/user/month. You can get a free 15-day trial.
Aha
Create the perfect work environment with a customizable product requirements solution
Aha! is one of the most popular software development solutions available. The software doubles as a requirements management tool, and enables engineering teams to release great products with the help of requirements gathering, new feature prioritization, customer feedback, product requirements document templates, and progress tracking.
The solution has a nice-looking interface and an intuitive build, so you can navigate it with ease. You can create a strategy for every project, and connect your goals and initiatives to the work your team delivers. One of the great things about Aha! is that it enables you to customize almost everything.
This helps you create a work environment that matches your team’s workflow, terminology, and preferences. Aha! costs from $59/user/month.
The solution offers a free 30-day trial and you can also schedule a live demo.
Roadmunk
Organize your ideas on a timeline roadmap
Roadmunk is a project management platform and road-mapping tool that helps you organize your work. The software enables you to communicate your strategy in a visual manner, by placing it on a timeline roadmap, so your team knows what to prioritize next.
This solution offers built-in product management frameworks, so you can save time when starting a new project.
You use Roadmunk to collect insights from your users, team members, or stakeholders, and link the insights to product ideas in your backlog. You can then organize your ideas and schedule them into your roadmap, plan sprints, etc.
Roadmunk costs from $19/3 users/month. You can access a free 14-day trial.
Jama Connect
Show the links between regulations, requirements, and tests with a diagram
Jama Connect is a requirements management tool that helps teams work together to deliver successful products. The software enables you to store your documentation requirements, risk assessments, tests, and defects in the same place, and create links between them.
This software helps your departments collaborate. Your staff can leave each other notes or reviews, so your content never has to leave the platform.
Team members can also create roadmaps between testing artifacts, test cases, defects, etc, so they can show auditors the connections between regulations, requirements, and tests.
Jama Connect offers custom pricing upon request. You can also see how it works in an online demo.
R4J Requirements Management for Jira
Manage requirements directly in Jira
R4J is a native requirements management add-on you can use in Jira. The solution enables your staff to collaborate and communicate throughout the product development lifecycle. This software is easy to use, and Jira administrators can configure it to their liking.
With R4J, you can create a hierarchical structure for your documentation, track the evolution of your requirements, and ensure traceability.
R4J can help you reduce time to market by allowing you to reuse requirements from other projects. You can import and export requirements to different formats, and the software integrates with Microsoft Excel, so your team can edit .csv files.
R4J pricing starts from $10/10 users/year. The solution offers a free 30-day trial.
Aras
Create hierarchies for your requirements documents
Aras is a requirements management tool that helps you create relationships between product requirements documents. The software offers good traceability capabilities, and it allows you to perform detailed requirements analysis.
This solution has a simple, low-code build that’s similar to that of a word processor. When you create a document hierarchy, related requirements show up as chapters you can edit. This helps you eliminate confusion and implement a structured requirements creation process for all your projects.
The software automatically maintains traceability, and you can set up different rules depending on your project or necessities.
Aras offers custom pricing upon request. You can also access a demo.
10 Best Product Requirements Software Solutions Summary
Tool | Free Option | Price | ||
---|---|---|---|---|
1 | Jama Software Show the links between regulations, requirements, and tests with a diagram | 30-day free trial | Pricing Upon Request | Visit Website |
2 | Wrike Write, review, & approve product requirement documents with a team | Freemium version available | From $9.80/user/month | Visit Website |
3 | Craft.io Best product requirements software with best practices built-in | 14-day free trial | From $49/month/user | Visit Website |
4 | ProductPlan Simplify your searches with color-coded databases and tags | 14-day free trial | From $39/user/month | Visit Website |
5 | Productboard Build feature roadmaps based on user feedback | 15-day free trial available | From $20/user/month | Visit Website |
6 | Aha Create the perfect work environment with a customizable product requirements solution | 30-day free trial | From $59/user/month | Visit Website |
7 | Roadmunk Organize your ideas on a timeline roadmap | 14 days free trial | From $19/3 users/month | Visit Website |
8 | Jama Connect Show the links between regulations, requirements, and tests with a diagram | Free 30 days trial | Pricing Upon Request | Visit Website |
9 | R4J Requirements Management for Jira Manage requirements directly in Jira | 30 days free trial | From $10/10 users/year | Visit Website |
10 | Aras Create hierarchies for your requirements documents | Free Demo | Pricing Upon Request | Visit Website |
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Other Tools
These didn’t make the top list but they are still worth checking out.
- monday.com - Customizable project management app with requirements management capabilities
- Craft.io - Product development tool with requirements management and a unique prioritization engine
- Aqua ALM - Application lifecycle management tool with product requirements solutions built in
- QVscribe - Analyze requirements documents for errors and vulnerabilities
- Visure Requirements - Automated capture of requirements from MS Word, MS Excel, ReqIF, and other sources
- Innoslate - Model-based systems engineering and requirements management
- ReqSuite RM - AI-powered, intuitive and customizable requirements management software
- Process Street - Free requirements management for recurring checklists and procedures (1 user, 1 workflow)
- Doc Sheets - Enterprise requirements and lifecycle management software with traceability features
- RequirementsHub - Tools to gather, evaluate, and produce IT, software, or services requirements
- SpiraTest - Integrated requirements management and QA software solution
- Cradle - Agile tool for loading, creating, inter-linking and publishing requirements information
What Is Product Requirements Software?
Product requirements software are tools that help teams document, analyze, prioritize, and agree on product requirements. They enable product development teams to store all their product requirements documents in one place, create links between documents and other items, while also keeping track of changes and allowing team members to communicate throughout the development process.
Related: Product Analytics Dashboards For Product Management
Improve Your Releases With Product Requirements Software
Product requirements software can help you launch competitive products. As Ravi Goyal or Sureline Systems said,
“The tech world is one of the most dynamic markets. That means even if a solution was perfect for one project, it might not be fresh enough for the other. You have to get creative and innovative with every new project's roadmap in order for it to correspond with the requirements of that individual project.”
By keeping your data organized and creating links between customer feedback and product requirements, the software makes it easier to launch something your users would love.
You can learn more about the different aspects of product lifecycle management on our blog. Subscribe to the Product Manager newsletter if you want to receive tips on product management from top thinkers in the industry directly in your inbox.
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