10 Best Product Backlog Tools In 2023

If a product backlog tool promises to streamline processes and make teams’ work more manageable, it has to live up to those promises right from the beginning. One of the best primary features of Monday.com is that it gets teams working within minutes of starting because it’s easy to set up. It also comes with other great features expected from good product backlog tools such as data visualization, automation, and integration with existing tools.

Monday.com costs between $8 and $16/user/month. It also offers a free plan accommodating up to 2 seats. If your organization requires enterprise-grade features, you will need to contact the company.

Craft.io is an end-to-end product management platform with best practices for product backlog built into the tool. It provides product professionals with an all-in-one solution to effectively manage the entire lifecycle of their digital products, from feedback collection and feature definition to prioritization, capacity planning, road mapping, and portfolio management. 

Product backlogs often create a hoard of constantly moving notes representing what you must complete in a given time frame. Craft turns all those notes into digital tasks, always accessible to everyone on the team. The product backlog tool enables you to add and change backlog items in minutes and share a visually engaging backlog with stakeholders and the Guru-layer provides industry best practices to support your team. You can also customize each team’s workflow to define your process, track your items’ progress in story points or time, add custom fields, and priority scores to create custom processes tailored to your team or product's needs. This ensures that no resource is under or over-utilized.

Craft.io integrates with Jira (including a 4-level data model), Azure DevOps, GitLab, GitHub, Targetprocess, Teams, Slack, Dropbox, Okta, Google Workspace, Active Directory, SAML, Google Drive, Confluence, Salesforce, PingIdentity, and 1,000s of additional applications via Zapier.

ClickUp is a product backlog tool that contains solutions for everything from task lists, collaborative docs, in-app chat, and goal tracking. Key backlog management features include Kanban boards and task lists sorted by priority and/or assignee, customer feedback forms, spring management, bug and issue tracking, and image/PDF proofing annotations. They also offer easy-to-set-up process automations to speed up any mundane busywork while tackling your backlog items.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp is free to use for unlimited users with some feature limitations. Paid plans cost from $5/user/month and offer a 30-day refund policy if you’re unsatisfied with the app.

A project management tool is only great if it streamlines processes and makes it easy for stakeholders to collaborate. This is a feature that Backlog is strong at as it brings together developers, clients, designers, and other team members on an online platform. This means that all the people involved with the project have one source of reference.

Backlog costs between $0 and $175 per user per month. The Enterprise Plan costs $1,200 for up to 20 users and has a 30-day free trial.

The success of a product is measured by its ability to meet the needs of the customer. Therefore, a product backlog tool needs to emphasize the customer needs and prioritize them. This is what Productboard endeavors to do. The product is built on an open platform, which makes it flexible and comprehensive. It also comes with all the features needed by a product development team: integrations, insights, prioritization, and roadmaps.

Productboard costs between $20 and $100 per maker per month. Enterprise clients can request a custom package. Teams can try the tool for free on a 15-day trial.

Jira Service Management is a powerful IT service management software that enables organizations to streamline and automate their service desk operations.

Jira Service Management helps with backlog management by providing a powerful platform for organizing, prioritizing, and tracking work items. Users can create and manage backlogs using customizable issue types, fields, and workflows that fit their specific needs. Backlog items can be sorted and prioritized based on factors such as urgency, complexity, or business value, and can be assigned to individual team members or groups for execution. Jira Service Management also provides powerful visualization tools, such as agile boards and burndown charts, that enable teams to track progress and identify potential roadblocks in real time. Jira Service Management offers a range of automation features, such as rule-based workflows and automated notifications, that can help streamline the backlog management process and reduce the administrative burden on teams.

Key features include incident management, problem management, change management, and service request management, all of which are fully customizable to fit the unique needs of each organization. Other features include a self-service portal for end-users to submit requests and track their status, SLA tracking and reporting, and automation rules for ticket routing and escalation. Jira Service Management also offers powerful analytics and reporting capabilities, allowing organizations to track their performance and identify areas for improvement.

Jira Service Management integrates with other Atlassian platforms as well as third-party apps like Slack, Mircosoft, Google Workspace, Zoom, AdobeXD, Invision, Figma, Gliffy, Draw.io, Balsamiq, Lucidchart, Miro, Opsgenie, Jenkins, Dynatrace, GitHub, Zendesk, Trello, Optimizely, and hundreds of others via their apps marketplace. You can also build your own using their API. 

Jira Service Management costs from $21/agent/month and comes with a 7-day free trial. 

Yodiz provides a full suite for the scrum master and teams with all the features you need from an excellent product backlog software. It helps teams manage planning, collaboration, requirements, delivery tracking, customer support, and analytics. In addition, it delivers insights that provide teams with the understanding that allows them to forecast and make decisions about product development.

Yodiz costs from $0 to $5 per month per user. The designers of the software also offer a self-hosted service. You need to contact the company to get an idea of what this service costs.

Visor is a web-based SaaS product that is designed to help teams collaborate more effectively, no matter where they are located. It provides a range of features that are meant to streamline communication, project management, and collaboration, making it a good tool for remote teams or those who work across different time zones.

The software has a user-friendly interface, which makes it easy for anyone to start using it right away, and its main dashboard is clean and intuitive. Another useful feature is the ability to organize projects into different workspaces, each with its own set of users and permissions.

Some of the standout features of Visor include real-time messaging, task management, file sharing, and team collaboration tools. It also has a built-in calendar feature, which is great for scheduling meetings and deadlines. Plus, the app is optimized for both desktop and mobile, making it easy to stay connected no matter where you are.

In terms of integrations, Visor can be connected with other popular tools like Jira, Salesforce, and HubSpot, making it easy to bring all your team's tools into one place.

Product development teams often have to work with ready-made templates, which forces them to adapt their processes to the program. This is a challenge that the developers of YouTrack attempt to solve with a tool that can be fully customized. They offer a tool that adapts to your processes. The software is designed to assist teams in planning sprints and releases, tracking tasks and projects, using agile boards, creating a knowledge base, and generating reports.

YouTrack costs $3.67 per user per month. This rate decreases as you add more team members. It offers a free subscription for life to teams with one to ten members.

Microsoft Planner is the tool for big and small teams that don’t have much experience using product backlog tools. The main advantage of this tool is that it is part of Microsoft 365, ensuring connection to Power Automate, SharePoint, and To-Do, delivering efficient task management. The tool also automatically visualizes task prioritization and statuses. In addition, Planner creates reports that provide team members with the status of specific tasks.

Microsoft Planner has packages for Business (ranging between $5 and $20 per user per month) and Enterprise (ranging between $8 and $60 per user per month). The company offers a month’s free trial for all products.